Planning services
Thoughtful planning for the way you travel
A great trip deserves a plan that fits the people taking it. We'll start with your ideas and priorities, then shape a plan around the experience you want to have.
What we can help with
Planning support, tailored to your trip
Choose the help you need. Your written proposal lists exactly which services are included.
Destination research
Where to go, when to go and what fits your travel style.
Route & transportation research
How to get there and get around: flights, trains, drives, transfers and local transit.
Lodging recommendations
Hotels, resorts and rentals that suit your budget, location needs and comfort.
Activities, attractions & dining
Experiences and places to eat chosen around what you enjoy.
Day-by-day itineraries
A customized schedule with times, places, travel notes and what to know.
Budget estimates
A realistic picture of expected trip costs so there are fewer surprises.
Travel prep checklists
Documents, packing and pre-trip reminders, organized and easy to follow.
Booking & reservations
We can book flights, stays, tours and transfers for you, with your approval before every purchase.
What you receive
Your personalized travel planner
Everything important, organized so dates, times, locations and action items are easy to find at a glance.
Trip overview
A one-page snapshot of destinations, dates, travelers and key milestones.
Daily itinerary
Your day-by-day schedule with times, meeting points, getting there and notes.
Transport
Every major travel segment in one place, with local time zones where relevant.
Lodging
Recommended or chosen stays with check-in details and cancellation deadlines to watch.
Activities
Tours, attractions and dining, clearly marked as booked or suggested.
Packing & prep
A client-ready checklist for packing, documents and pre-departure tasks.
Important contacts
Useful trip, local assistance and emergency contacts to verify before you go.
Trip handoff summary
A clean front page with your trip at a glance and final notes.
The planning process
Clear steps from hello to handoff
- 1
Initial consultation
We talk through your ideas, goals and the level of planning support you'd like.
- 2
Travel questionnaire
You share travelers, dates, budget, pace, interests, accessibility needs and must-haves.
- 3
Written proposal
You receive the package, included services, total planning fee, payment schedule, included revisions and estimated delivery date.
- 4
Agreement & initial payment
Work begins once you accept the proposal and service agreement and the initial payment is received.
- 5
Research, design & revisions
We research options, build your itinerary and refine it within the included revision rounds.
- 6
Final delivery
Your completed plan is delivered electronically, with clear next steps.
Planning fees
Transparent from the start
Planning fees pay for the time, research and customized work that goes into your plan. You'll always see the full fee in a written proposal before work begins.
Standard payment schedule
When you accept the proposal and service agreement
Before your completed final itinerary is delivered
- Smaller planning packages may be paid in full before work begins. Any different schedule is stated in your proposal.
- Planning fees are separate from travel costs such as flights, hotels and tours, whether we book them for you or you book them yourself.
- Extra work outside your package is only done after it's described, priced and approved by you.
- Any applicable taxes or processing fees are disclosed before payment.
- Never send full card numbers or banking passwords by email. Payments go through an approved, secure processor.
Good to know
Honest about what's included
Book with us or on your own
We can make reservations for you, or you can book directly using your plan. Either way, nothing is purchased without your approval.
Prices can change
Availability, schedules and prices are set by travel providers and can change at any time. Always confirm them before you buy.
Check your documents
Passports, visas, entry and health requirements are your responsibility to confirm with official sources.
Planning, not legal advice
We provide travel planning and research, not legal, tax, medical, immigration or insurance advice.
Questions
Frequently asked questions
Do you book my flights, hotels and tours?
Yes. We can book flights, hotels, tours and other reservations for you, or give you a plan to book yourself, whichever you prefer. Your written proposal spells out what we will book, and nothing is purchased without your approval.
How much does trip planning cost?
Planning fees depend on the trip and the level of support you choose, so every trip gets a written proposal with the total fee before any work begins. There are no hidden charges: anything extra is described and priced for your approval first.
Are planning fees part of my travel costs?
No. Planning fees cover professional time, research and itinerary design. Flights, lodging, excursions, meals, insurance and other travel purchases are separate travel costs, whether we book them for you or you book them yourself.
How many changes can I make?
Your proposal states how many revision rounds are included. Reasonable adjustments within the original plan count as revisions. A big change, like a new destination, different dates or more travelers, may be quoted separately with your approval.
How will I receive my itinerary?
Plans are delivered electronically, typically as an organized PDF or an editable travel planner workbook, unless we agree on something else.
What information do you need from me?
Who's traveling, rough dates, budget, how you like to travel, interests, accessibility or dietary needs and anything that's a must or a never. The more we know, the more personal the plan.
Can you help with international trips?
Yes. We can plan international journeys and include preparation reminders. Travelers are responsible for confirming passports, visas, entry and health requirements with official sources.
Start your journey
Your next journey starts with an idea.
Have a trip in mind? Start by telling us what you're imagining. We'll learn what matters to you, talk through your planning needs and help you decide on the next step.